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RFPCLOSED

Request For Bids Professional Services Contract Development and Production of City of Helena Publications

City of Helena, City of Helena, AL·City
Nov 12, 2021
Posted Date
Dec 10, 2021
Submission Deadline
Amanda Traywick
205.663.2161
3 year term
36 months duration
Helena, Alabama
Submit at: 816 Highway 56 East, Helena, Al 35080 or P.O. Box 613 Helena, Al 35080

Summary

The City of Helena, Alabama is seeking proposals from qualified firms for the development and production of a monthly newsletter and its digital version. The contract term is 3 years with a possible annual renewal.

Required Deliverables

Monthly newsletter and digital version, advertising sales, publishing, magazine and/or newsletter development, layout, graphic arts & design, printing & production of copies, mailing services, writing, article development, photography, online publishing and marketing services.

Required Attachments

Documentation of enrollment in the e-verify Program, Statement and qualifications and experience, Number of years engaged in business, Company experiences, History of successful and stable company operations, List past and present projects similar to this RFB within the State of Alabama and provide copies of recent similar publications, Names and qualifications of personnel to be assigned, Copy of all licenses and insurances, Development, implementation, and production plan for the monthly newsletter.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Helena?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2021. Proposals should be submitted to: 816 Highway 56 East, Helena, Al 35080 or P.O. Box 613 Helena, Al 35080. For questions, contact Amanda Traywick at 205.663.2161.

Where can I find more RFPs from City of Helena?

Civic IQ tracks all active and historical solicitations from City of Helena. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Helena for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Helena in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Amanda Traywick at 205.663.2161. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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