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Russell County Forensic Audit Service (rfp)

Russell County, Russell County, VA·County
Sep 05, 2025
Posted Date
Oct 03, 2025
Submission Deadline
Lonzo Lester
Russell County, Virginia
Submit at: County Administrator's Office, 137 Highland Drive, Suite A, Lebanon, Virginia 24266

Summary

Russell County is seeking proposals for a forensic audit of its financial records for the past five years and the current fiscal year. The audit will cover various county funds, including the General Fund, Special Revenue Funds, Proprietary Funds, Fiduciary Funds, County Issued Credit Cards, and County Issued Gas Cards. It will also review trash disposal revenues and the closure of the Dante Volunteer Fire Department. The audit period is FY 2020 through FY 2025-Present.

Evaluation Criteria

Qualification of the firm, Qualification of the staff, Ability to meet the time schedule, Compliance with Requirements

Required Deliverables

Written report communicating financial activity, Quantification, Cause, And consequence; Letter indicating deficiencies in internal control.

Required Attachments

Proposal Signature Sheet, Offeror Data Sheet, Virginia State Corporate Commission Registration Information Sheet (SCC), Proprietary/Confidential Information Identification, Minority Business Report, Statement of the Scope, Executive Summary, Key Personnel, Offeror History, References, Forensic Audit Approach, Work Plan and Timeline, Mandatory Criteria, Subcontracting, Transmittal Letter, Sample Contract, Insurance Checklist, Non-Collusion Statement, Offeror Question Form, Proprietary Information.

Required Staffing Roles

Partner, Manager, Staff

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Russell County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 3, 2025. Proposals should be submitted to: County Administrator's Office, 137 Highland Drive, Suite A, Lebanon, Virginia 24266. For questions, contact Lonzo Lester.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Russell County?

Civic IQ tracks all active and historical solicitations from Russell County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Russell County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Russell County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Lonzo Lester. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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