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RFPCLOSED

Request for Proposals for World Language Instructional Resources/Programs for Secondary Schools

Suffolk City Public Schools, Suffolk, VA·School
Jan 07, 2026
Posted Date
Jan 27, 2026
Submission Deadline
Reported: Department of Purchasing, Suffolk Public Schools
Linda Bates
(757) 925-6762
Suffolk, VA
Submit at: Online through the eVA portal or delivered to Department of Purchasing, Suffolk Public Schools, 100 N. Main Street, 2nd Floor, Suffolk, Virginia 23434.

Summary

Suffolk Public Schools is seeking proposals for comprehensive World Language instructional resources and programs for secondary schools. Proposals are due by January 27, 2026, and must include student texts, teacher editions, and ancillary materials.

Evaluation Criteria

The evaluation criteria are detailed in Section III and include alignment with Virginia Standards of Learning, student edition criteria, teacher edition criteria, practice/assessment/ancillary components, technology use, unbiased content, evidence of student achievement, proposer qualifications, training quality, material quality, and cost proposal completeness.

Required Deliverables

World Language instructional resources/programs for secondary schools, including student resources/materials, teacher editions, ancillary components, and assessment materials.

Required Attachments

Attachment 1: Proposed Timeline, Attachment 2: Lists of Schools/Addresses, Attachment 3: List of World Language Courses, Attachment 4: Correlation Instructions, Attachment 5: Contractor/Employee Background Certification Form, Attachment 6: Textbook Publishers Certification.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Suffolk City Public Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 27, 2026. Proposals should be submitted to: Online through the eVA portal or delivered to Department of Purchasing, Suffolk Public Schools, 100 N. Main Street, 2nd Floor, Suffolk, Virginia 23434.. For questions, contact Linda Bates at (757) 925-6762.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Suffolk City Public Schools?

Civic IQ tracks all active and historical solicitations from Suffolk City Public Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Suffolk City Public Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Suffolk City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Linda Bates at (757) 925-6762. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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