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RFPCLOSED

Request for Proposal

Water Valley School District, MS·School
Dec 18, 2025
Posted Date
Feb 10, 2026
Submission Deadline
Rogers Smith
662-473-1203
12 months duration
Water Valley, MS
Submit at: Water Valley School District Central office at 544 Market, Water Valley, MS

Summary

Water Valley School District is seeking proposals for a 2026-2027 E-Rate Fiber Cabling Project to replace fiber infrastructure at all schools in the district. The project includes installing an IDF and a 24 port PoE+ switch. Proposals must guarantee performance and cover all costs for necessary additional equipment, cabling, or labor.

Evaluation Criteria

Price will be the largest factor in determining the winning bid, as per USAC rules. Other factors include E-rate approval by USAC, current USAC SPAC, references of at least three installations of similar application size, complexity, and infrastructure design and installation method, Helpdesk and Network Management System, and Knowledge of Water Valley Schools IT Environment.

Required Deliverables

Specifications for proposed hardware, written summary of proposal, drawings of all sites with access point locations and cabling paths, current liability insurance and worker's compensation insurance, documentation of vendor's wireless, switching and cabling certifications, three K-12 wireless references, detailed Scope of Work.

Required Attachments

Attachment A (Information Form), Attachment B (Vendor Required Documentation)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Water Valley School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 10, 2026. Proposals should be submitted to: Water Valley School District Central office at 544 Market, Water Valley, MS. For questions, contact Rogers Smith at 662-473-1203.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Water Valley School District?

Civic IQ tracks all active and historical solicitations from Water Valley School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 12 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Water Valley School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Water Valley School District in MS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Rogers Smith at 662-473-1203. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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