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RFQCLOSED

Design Services For Beach Plum Motor Lodge Redevelopment

Town of Eastham, Town of Eastham, MA·City
Nov 20, 2023
Posted Date
Dec 21, 2023
Submission Deadline
Jacqueline W. Beebe
(508) 240-5900
Eastham, MA
Submit at: EASTHAM TOWN HALL, 2500 STATE HIGHWAY, EASTHAM, MA 02642

Summary

The Town of Eastham is seeking qualified Designers to perform design services for the construction of housing units and site improvements at Beach Plum Motor Lodge. The project includes preliminary conceptual designs, site analysis, programming, and conceptual design drawings. The maximum project fee is $75,000.

Required Deliverables

Conceptual site plans, Conceptual architectural renderings, Site analysis report, Building/zoning code analysis report, Detailed cost estimates, Preliminary project timeline, Advancement of chosen plans to 25% design and updated cost estimate.

Required Attachments

Certificate of Non-Collusion (Form A), Certificate of Tax-Compliance (Form B), Standard Designer Application Form for Municipalities and Public Agencies Not Within DSB Jurisdiction (Form C), Letter of interest, Résumé of each proposed project team member.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from Town of Eastham?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 21, 2023. Proposals should be submitted to: EASTHAM TOWN HALL, 2500 STATE HIGHWAY, EASTHAM, MA 02642. For questions, contact Jacqueline W. Beebe at (508) 240-5900.

Where can I find more RFPs from Town of Eastham?

Civic IQ tracks all active and historical solicitations from Town of Eastham. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Eastham for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including Town of Eastham in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jacqueline W. Beebe at (508) 240-5900. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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