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Vendor Pre-Qualification for Security Systems: Card Access Control, Camera Systems, and Other Integrated Security Systems.

Caroline County, Caroline County, VA·County
Jul 09, 2025
Posted Date
Aug 06, 2025
Submission Deadline
Reported: Caroline County Department of Public Works
Caroline County, Virginia
Submit at: Caroline County Department of Public Works, 12613 Mill Creek Rd, Ruther Glen, Virginia

Summary

Caroline County, Virginia is seeking to pre-qualify vendors for security systems including card access control, camera systems, and other integrated security systems. Vendors must demonstrate experience, licensing, insurance, financial stability, staffing capacity, and legal/ethical standing. Pre-qualified vendors will be invited to respond to a formal RFP.

Evaluation Criteria

Relevant experience (30%), Technical qualifications (20%), References and past performance (20%), Staffing and capacity (15%), Financial and legal standing (15%)

Required Deliverables

Pre-Qualification Application Package including Company Profile, Project Portfolio, Certificates & Licenses, Key Personnel, References, Financial Documentation, Legal Declaration, and Signed and notarized Non-Disclosure Agreement.

Required Attachments

Non-Disclosure Agreement

Required Staffing Roles

project manager, lead technician, security integrator

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFSOQ from Caroline County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 6, 2025. Proposals should be submitted to: Caroline County Department of Public Works, 12613 Mill Creek Rd, Ruther Glen, Virginia.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Caroline County?

Civic IQ tracks all active and historical solicitations from Caroline County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFSOQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Caroline County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFSOQ?

Most government agencies, including Caroline County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFSOQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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