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RFPCLOSED

BROKER OF RECORD EMPLOYEE HEALTH BENEFITS BID # 2024-2025-002

Bloomingdale School District, Bloomingdale, NJ·School
Dec 05, 2024
Submission Deadline
Felicia Kicinski
Bloomingdale, NJ
Submit at: Office of the Business Administrator/Board Secretary, Bloomingdale School District, 225 Glenwild Ave, Bloomingdale, NJ 07403

Summary

The Bloomingdale School District is seeking proposals from licensed insurance brokers/firms to provide Broker of Record services for Employee Health Benefits. The selected vendor will be responsible for procuring health insurance coverage, reviewing existing contracts, and providing recommendations for cost savings and compliance.

Evaluation Criteria

Management Criteria (Business Management, Qualifications & experience of agency, Responsiveness and completeness of the proposal), Technical Criteria (Description of services, Reporting mechanisms, Demonstrated accuracy of reporting mechanism, Capabilities of the proposed software), Cost Criteria (Fee Proposal)

Required Deliverables

Procure Health Insurance Coverage, Review Health Insurance Coverage Bargaining Group Contract, Monitor Federal and State Law and Code, Monitor Carrier Compliance and Claims Services, Attendance at Meetings, Liaison and Intermediary for District, Managing District's Health Benefits Program and Employee Online Portal, Broker Availability, Broker Assistance to District Employees, Presentation Package

Required Attachments

Proposal form, Letters of recommendation, Professional/educational licenses, List of judgments/bankruptcy/organization proceedings, Information on firm/individuals, List of Board of Education clients, References

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Bloomingdale School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 5, 2024. Proposals should be submitted to: Office of the Business Administrator/Board Secretary, Bloomingdale School District, 225 Glenwild Ave, Bloomingdale, NJ 07403. For questions, contact Felicia Kicinski.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Bloomingdale School District?

Civic IQ tracks all active and historical solicitations from Bloomingdale School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Bloomingdale School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Bloomingdale School District in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Felicia Kicinski. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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