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RFPCLOSED

Contract For Food Service Consulting And Purchasing

Union Gap School District, WA·School
Sep 01, 2025
Posted Date
Sep 29, 2025
Submission Deadline
Tara Santucci
1 year term
48 months duration
Union Gap, WA
Submit at: tsantucci@uniongap.org or Union Gap School District, Attn: Tara Santucci, 3201 S 4th St, Union Gap, WA 98903

Summary

Union Gap School District (UGSD) is requesting proposals for a food service consulting and purchasing company to assist with the UGSD's food service program. The selected respondent will provide services as described in the Scope of Work.

Evaluation Criteria

Proposal of procurement/services procurement process (10%), List of preferred vendors & secondary vendors (5%), Breakdown of costs both monthly & yearly including food costs (25%), Included sample menus- breakfast & lunch for elementary students & breakfast & lunch for middle school students (10%), Supplied 5 school district reference (5%), Provided certifications (10%), Cost reimbursement contract (15%), Can provide on-site consultant as needed (15%), Supports NSLP, CACFP and other state and Federal program requirements for Child Nutrition in the state of Washington (5%)

Required Deliverables

Proposal of procurement/services procurement process, List of preferred vendors & secondary vendors, Breakdown of costs (monthly AND yearly) including food costs, Sample menus (breakfast & lunch for elementary and middle school students), Five (5) school district references, Certifications, Cost reimbursable contract, Pricing in yearly total, 22-Day Cycle Menu.

Required Attachments

Cover letter, Proposal of procurement/services procedure process, List of preferred vendors and secondary vendors, Breakdown of costs (monthly AND yearly) including food costs, Sample menus, Five (5) School District references, Certifications, Cost reimbursable contract, Pricing in yearly total, 22-Day Cycle Menu.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Union Gap School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 29, 2025. Proposals should be submitted to: tsantucci@uniongap.org or Union Gap School District, Attn: Tara Santucci, 3201 S 4th St, Union Gap, WA 98903. For questions, contact Tara Santucci.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Union Gap School District?

Civic IQ tracks all active and historical solicitations from Union Gap School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Union Gap School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Union Gap School District in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Tara Santucci. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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