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RFPCLOSED

Request for Sealed Bids for Student Bus Transportation Services for the 2024-2025 School Year

West New York School District, West New York, NJ·School
Feb 01, 2025
Posted Date
Mar 13, 2025
Submission Deadline
Reported: West New York Board of Education
Dean Austin
(201) 553-4000 ext. 30063
1 year term
12 months duration
West New York, New Jersey
Submit at: West New York Board of Education Business Office, 6028 Broadway, West New York, NJ 07093

Summary

West New York Board of Education is soliciting sealed bids for Student Bus Transportation Services for the 2024-2025 school year. Bids are due by March 13, 2025, at 11:00 AM.

Evaluation Criteria

Bid specification requirements, quality, service, price, delivery, and other applicable factors.

Required Deliverables

Student Bus Transportation Services

Required Attachments

Original paper submission (duplicate), electronic copy in PDF format, Firm's New Jersey Business Registration Certificate, IRS Form W-9, Business Registration Certificate, C.271 Political Contribution Disclosure Form, Stockholder Disclosure Certificate, Affirmative Action Compliance Notice, Exhibit A, Non-Collusion Affidavit, Contractor Questionnaire/Certification.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from West New York School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 13, 2025. Proposals should be submitted to: West New York Board of Education Business Office, 6028 Broadway, West New York, NJ 07093. For questions, contact Dean Austin at (201) 553-4000 ext. 30063.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from West New York School District?

Civic IQ tracks all active and historical solicitations from West New York School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from West New York School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including West New York School District in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Dean Austin at (201) 553-4000 ext. 30063. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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