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RFPCLOSED

REQUEST FOR PROPOSAL FOR HPUD Facilities and Parks Tree Planting

Heber Elementary, Heber, CA·School
Aug 08, 2022
Posted Date
Sep 01, 2022
Submission Deadline
Reported: Heber Public Utility District
Moises Cardenas
12 months duration
Heber, CA
Submit at: Heber Public Utility District, 1078 Dogwood Road, Suite 103, Heber, CA 92249

Summary

Heber Public Utility District is seeking proposals from qualified landscape contractors to plant 276 trees across its parks and facilities. The project includes planting, watering, and maintenance for one year. Proposals will be evaluated based on qualifications, experience, and cost.

Evaluation Criteria

Completeness and thoroughness of proposal, Experience and qualifications, General experience, Staffing/resources to perform work, Reasonableness of cost

Required Deliverables

Site preparation, Purchase and plant trees, Purchase and install mulch and stakes, Photographic documentation, One year of post-installation care and maintenance, Watering trees, Replace dead trees, Contractor to pay taxes, Workers' Compensation Insurance, Insurance certificates.

Required Attachments

Attachment #1 map, Attachment 2 model Agreement, Attachment 3, Attachment 4, Attachment 5, Attachment 6, Attachment 7, Attachment 8, Attachment 9, Attachment 10 Certificate of Workers' Compensation Insurance, Attachment 11 Non-Collusion Affidavit, Attachment 12 Certification of Non-Segregated Facilities, Attachment 13 Bit Tabulation Form, Attachment 14 Insurance Requirements.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Heber Elementary?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 1, 2022. Proposals should be submitted to: Heber Public Utility District, 1078 Dogwood Road, Suite 103, Heber, CA 92249. For questions, contact Moises Cardenas.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Heber Elementary?

Civic IQ tracks all active and historical solicitations from Heber Elementary. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 12 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Heber Elementary for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Heber Elementary in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Moises Cardenas. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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