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RFPCLOSED

Third-Party Administration Services For Self-Insured Workers' Compensation

Coachella Valley Water District, Palm Desert, CA·Utility District
Jan 28, 2026
Posted Date
Mar 10, 2026
Submission Deadline
Cindy Romero
(760) 398-2651
Palm Desert, California
Submit at: 75515 Hovley Lane East, Palm Desert, California, 92211

Summary

Coachella Valley Water District is requesting proposals from qualified firms to provide Third-Party Administration Services for Self-Insured Workers' Compensation. A detailed Scope of Work is attached. The Successful Respondent shall execute the attached Professional Services Agreement and provide the required insurance documents per the Agreement, within fifteen (15) business days after Notice of Award.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Coachella Valley Water District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 10, 2026. Proposals should be submitted to: 75515 Hovley Lane East, Palm Desert, California, 92211. For questions, contact Cindy Romero at (760) 398-2651.

Where can I find more RFPs from Coachella Valley Water District?

Civic IQ tracks all active and historical solicitations from Coachella Valley Water District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Coachella Valley Water District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Coachella Valley Water District in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Cindy Romero at (760) 398-2651. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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