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RFPCLOSED

2021 Pavement Preservation Project

Garfield County, Garfield County, WA·County
Jul 01, 2021
Posted Date
Sep 20, 2021
Submission Deadline
Walter G. Morgan, P.E.
509-843-1301
Gould City-Mayview Road MP 9.552 to MP 11.121 and North Deadman Road MP 0.000 to MP 5.180
Submit at: The Commissioner's Chambers at the Garfield County Courthouse, 789 Main Street, Pomeroy, Washington

Summary

Garfield County is seeking proposals for the 2021 Pavement Preservation Project. The project includes approximately 8,200 Tons of HMA Thin Lift Overlay, 460 Tons of HMA Pre-Leveling, and other related work. Bids will be received until 9:30 a.m. PDT on September 20, 2021.

Evaluation Criteria

Award will be to the lowest responsible bidder.

Required Attachments

Proposal, Bid Bond, Non-Collusion Certificate, Statement of Bidder's Qualification, Subcontractor List (DOT Form 271-015A), Contractor Certification Wage Law Compliance-Responsibility Criteria (DOT Form 272-009), Local Agency Certification for Federal-Contracts (DOT Form 272-040A), DBE Bid Item Breakdown (DOT Form 272-054), UDBE Utilization Certification (DOT Form 272-056U), DBE Trucking Credit Form (DOT Form 272-058), UDBE Written Confirmation Document (DOT Form 422-031U).

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Garfield County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 20, 2021. Proposals should be submitted to: The Commissioner's Chambers at the Garfield County Courthouse, 789 Main Street, Pomeroy, Washington. For questions, contact Walter G. Morgan, P.E. at 509-843-1301.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Garfield County?

Civic IQ tracks all active and historical solicitations from Garfield County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Garfield County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Garfield County in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Walter G. Morgan, P.E. at 509-843-1301. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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