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RFPCLOSED

Voluntary Short Term Disability And Supplemental Worksite Individual Insurance

Douglas Unified District, AZ·School
Feb 05, 2024
Posted Date
Feb 22, 2024
Submission Deadline
Reported: Douglas Unified School District #27
Carey Craig
1 year term
48 months duration
Submit at: Douglas Unified School District #27, 1132 E. 12th Street, Douglas, AZ 85607

Summary

Douglas Unified School District #27 is seeking proposals from outside firms to provide Voluntary Short Term Disability and Supplemental Worksite Individual Insurance, with an effective date of July 1, 2024. The district has approximately 534 employees.

Evaluation Criteria

District assessment of offeror's abilities, Cost/price competitiveness, Qualifications of the offeror, Reporting capabilities, scope of provider network(s), benefit structures, claims turnaround time, contract language, ability to cooperate with the District, web based administration services and responsiveness to proposal request.

Required Deliverables

Proposal, Certified Proposal Response Forms, Questionnaire, Offer and Acceptance Form, Non-Collusion Affidavit, IRS W-9 Form, Sample Documents, Letter of Interest, Electronic copy of proposal

Required Attachments

Letter of Interest, Certified Proposal Response Forms, Offer and Acceptance Form, Non-Collusion Affidavit, IRS W-9 Form, Sample Documents, Electronic copy of proposal

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Douglas Unified District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 22, 2024. Proposals should be submitted to: Douglas Unified School District #27, 1132 E. 12th Street, Douglas, AZ 85607. For questions, contact Carey Craig.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Douglas Unified District?

Civic IQ tracks all active and historical solicitations from Douglas Unified District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Douglas Unified District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Douglas Unified District in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Carey Craig. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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