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RFPCLOSED

Request For Proposal For School Photography

Fairfield Community School District, IA·School
May 01, 2023
Posted Date
May 22, 2023
Submission Deadline
Stephaine Mishler
5 year term
60 months duration
Fairfield
Submit at: Fairfield Community School District, 403 S. 20th Street

Summary

Fairfield Community School District is requesting proposals for student and school photography services for the 2023-24 school year. Services include student and employee ID photos, yearbook photos, group photos, digital options, and all-school photos.

Evaluation Criteria

Photo package pricing, previous experience, vendor references, offered incentives to FCSD, the submitted portfolio and any additional criteria FCSD determines to be relevant for consideration

Required Deliverables

Student and Employee I.D.s, Electronic Reproduction of all Pictures, Yearbooks for Kindergarten through Eighth Grade, Group Photos of all clubs, Organizations for Kindergarten through Eighth Grade, Photos for yearbook with holiday/dress up /fun event days, Group packages of pictures- costing to families for pictures per package, Digital options for families, All-school photo at the beginning or end of year, Candid photos of school district sporting events, Employee I.D. photographs, Group photographs of each employee department, Picture of the exterior of each school building, Yearbooks for preschool through eighth grade

Required Attachments

photography price listing, sample photographs, commission plan, portfolio, sales advertising literature

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Fairfield Community School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 22, 2023. Proposals should be submitted to: Fairfield Community School District, 403 S. 20th Street. For questions, contact Stephaine Mishler.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Fairfield Community School District?

Civic IQ tracks all active and historical solicitations from Fairfield Community School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Fairfield Community School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Fairfield Community School District in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Stephaine Mishler. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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