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RFPCLOSED

REQUEST FOR PROPOSAL: FY 2025 JANITORIAL SUPPLIES

Jefferson Davis County School District, MS·School
May 01, 2025
Submission Deadline
Dr. Jason McLeod
601-792-2738
1 year term
24 months duration
Jefferson Davis County, Mississippi
Submit at: bids@jdcsd.org

Summary

The Jefferson Davis County School District (JDCSD) is soliciting proposals from reputable janitorial suppliers to provide janitorial supplies for its operations department, supporting five schools, an alternative school, the transportation department, and the central office. The selected vendor will be responsible for supplying janitorial supplies and installing dispensers for soap and tissue.

Evaluation Criteria

Pricing competitiveness and transparency, References and track record of successful projects, Quality and variety of products offered, Compliance with state regulations and guidelines

Required Deliverables

Janitorial supplies, installation of dispensers for soap and tissue

Required Attachments

Company Profile, Janitorial Supply Proposal, Itemized Pricing List, Material Safety Data Sheets (MSDS), References, Proof of liability insurance

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Jefferson Davis County School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 1, 2025. Proposals should be submitted to: bids@jdcsd.org. For questions, contact Dr. Jason McLeod at 601-792-2738.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Jefferson Davis County School District?

Civic IQ tracks all active and historical solicitations from Jefferson Davis County School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Jefferson Davis County School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Jefferson Davis County School District in MS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Dr. Jason McLeod at 601-792-2738. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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