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IFBCLOSED

Invitation for Bids for Pupil Transportation Services

Mendon-Upton School District, Mendon, MA·School
Jan 23, 2023
Posted Date
Feb 08, 2023
Submission Deadline
Reported: Mendon-Upton Regional School District
Maureen Cohen, Ed.D.
(508) 634-1585
3 year term
24 months duration
Mendon-Upton Regional School District
Submit at: Mendon-Upton Regional School District, 150 North Ave., Mendon, MA 01756

Summary

Sealed bids are invited for pupil transportation services for a period of three years, with an option for two additional years. Bids will be evaluated based on the lowest responsible and eligible bidder.

Evaluation Criteria

Lowest Responsible and Eligible Bidder (skill, ability, integrity, financial resources, technical experience, vehicle condition, etc.)

Required Attachments

Bid Form A (Checklist), Bid Form B (State Tax Certification), Bid Form C (Certificate of Non-Collusion), Bid Form D (References), Bid Form E (Statement of Experience & Ability to Perform), Bid Form F (List of Vehicles), Bid Form G (Add/Delete Buses Costs), Bid Form H (Bid Costs Submittal- Detail), Bid Form I (Bid Cost Summary Three years), Bid Form J (Contract)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Mendon-Upton School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 8, 2023. Proposals should be submitted to: Mendon-Upton Regional School District, 150 North Ave., Mendon, MA 01756. For questions, contact Maureen Cohen, Ed.D. at (508) 634-1585.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Mendon-Upton School District?

Civic IQ tracks all active and historical solicitations from Mendon-Upton School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Mendon-Upton School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Mendon-Upton School District in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Maureen Cohen, Ed.D. at (508) 634-1585. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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