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RFPCLOSED

REQUEST FOR PROPOSALS

City of Cottage Grove, City of Cottage Grove, OR·City
May 10, 2022
Posted Date
May 20, 2022
Submission Deadline
Richard Meyers
(541) 942-5501
36 months duration
Cottage Grove, OR
Submit at: City Hall, 400 E. Main Street, Cottage Grove, OR 97424

Summary

This document is a Request for Proposals from the City of Cottage Grove for Highway 99 Low Barrier Facility Operations. It outlines the scope of work, eligibility requirements, services to be provided, and evaluation criteria for potential bidders.

Evaluation Criteria

Does proposal meet specifications, Service Capabilities, Cost, Qualifications, References

Required Attachments

Attachment A: Proposer's Response Form, Attachment B: Facility Operations Services Agreement

Required Staffing Roles

program management, case manager/housing navigator, and peer support positions

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Cottage Grove?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 20, 2022. Proposals should be submitted to: City Hall, 400 E. Main Street, Cottage Grove, OR 97424. For questions, contact Richard Meyers at (541) 942-5501.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Cottage Grove?

Civic IQ tracks all active and historical solicitations from City of Cottage Grove. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 36 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Cottage Grove for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Cottage Grove in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Richard Meyers at (541) 942-5501. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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