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RFPCLOSED

Testing and Special Inspection Services for Lancaster County Public Schools Middle School Renovations and Addition

Lancaster County Public Schools, Kilmarnock, VA·School
Jun 01, 2022
Posted Date
Jun 16, 2022
Submission Deadline
Reported: Lancaster County School Board
Travis Pittman
18 months duration
Lancaster County Public Schools
Submit at: 2330 Irvington Road, Weems, Virginia 22576

Summary

Request for proposals for material testing, field and laboratory services, and site inspection for the renovation and addition to Lancaster Middle School, converting it to an elementary school. The project involves demolition, new construction of approximately 7,700 sq ft, and renovation of 66,000 sq ft of the existing building. Project duration is estimated at 18 months.

Required Deliverables

Field reports, supporting laboratory documentation, and document logs.

Required Attachments

Appendix A 01 4553 Schedule of Special Inspections

Required Staffing Roles

Professional engineer licensed in the Commonwealth of Virginia with a minimum of 5 years of experience.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Lancaster County Public Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 16, 2022. Proposals should be submitted to: 2330 Irvington Road, Weems, Virginia 22576. For questions, contact Travis Pittman.

Where can I find more RFPs from Lancaster County Public Schools?

Civic IQ tracks all active and historical solicitations from Lancaster County Public Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 18 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Lancaster County Public Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Lancaster County Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Travis Pittman. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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