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RFPCLOSED

Design, Build, and Maintain Solar PV Ground-Mounted Array for School District Facilities

International Falls School District, MN·School
Mar 19, 2024
Posted Date
May 03, 2024
Submission Deadline
Reported: International Falls ISD 361
Kevin Grover
(218)-283-2571 ext. 1112
International Falls School District property
Submit at: International Falls School District, C/O Solar for Schools RFP - Attn Kevin Grover, 1515 11th Street, International Falls, MN 56649

Summary

Soliciting competitive sealed proposals from qualified contractors to design, build, and maintain a solar installation on school district property. The project aims to provide power to school district facilities and potentially reduce energy costs. The school district is eligible for a grant of 50% of the project cost, not to exceed $500,000.

Evaluation Criteria

Proposal Completeness (10 points), Cost/Best Value to the City (35 points), Targeted Group (5 points), Financial Strength and Stability (10 points), Photovoltaic engineering, project, and construction experience (20 points), Project engineering analysis (10 points), Photovoltaic performance monitoring (5 points), Provider customer service, and maintenance capabilities (5 points)

Required Attachments

Attachment A: MN Solar Suitability App report, Attachment B: PVWatts Report, Attachment C: Electrical information – one-line, 24 Months of Utility Bills, Hourly electrical consumption data, Attachment D: Site information – site/roof plan with solar areas, structural plan

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from International Falls School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 3, 2024. Proposals should be submitted to: International Falls School District, C/O Solar for Schools RFP - Attn Kevin Grover, 1515 11th Street, International Falls, MN 56649. For questions, contact Kevin Grover at (218)-283-2571 ext. 1112.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from International Falls School District?

Civic IQ tracks all active and historical solicitations from International Falls School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from International Falls School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including International Falls School District in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kevin Grover at (218)-283-2571 ext. 1112. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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