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ITBCLOSED

Invitation to Bid

Danville City Public Schools, Danville, VA·School
Dec 15, 2025
Posted Date
Jan 05, 2026
Submission Deadline
Reported: Danville Public Schools
Jo Ellen Hylton
1 year term
12 months duration
Danville, VA
Submit at: 341 Main Street, Suite 100, Danville, VA 24541

Summary

Danville City Public Schools is seeking bids for second-shift custodial services, including snow and ice removal, at Schoolfield Elementary School and the Langston Campus. Bids must be submitted separately for each location and will be received until January 5, 2026.

Evaluation Criteria

Scope of work, ability, capacity and skill, quality, availability and adaptability of goods/services, price, quality of performance of previous contracts, contractor distance to job site.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this ITB from Danville City Public Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2026. Proposals should be submitted to: 341 Main Street, Suite 100, Danville, VA 24541. For questions, contact Jo Ellen Hylton.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Danville City Public Schools?

Civic IQ tracks all active and historical solicitations from Danville City Public Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this ITB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Danville City Public Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this ITB?

Most government agencies, including Danville City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the ITB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jo Ellen Hylton. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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