Civic IQ
RFPCLOSED

School Photography Services

Fremont County School District 24, WY·School
May 20, 2025
Posted Date
Jun 13, 2025
Submission Deadline
Reported: Fremont County School District #24
Kay Watson
(307) 876-2583
4 year term
Submit at: kwatson@fremont24.com or Kay Watson, 404 Wrangler Way, Shoshoni, WY 82649

Summary

Fremont County School District #24 is seeking proposals from qualified vendors for high-quality photography services for students and staff, including individual portraits, class photos, staff photos, sports team photos, and optional event photography.

Evaluation Criteria

Experience and past performance in school photography services, Quality and affordability of photography packages, Customer service and ease of ordering, Ability to meet scheduling and delivery deadlines, References.

Required Deliverables

Individual student portraits, Class group photos, Staff portraits, Re-take sessions, Secure online ordering system, High-quality digital images of all photos, Prints and digital files.

Required Attachments

Company background and experience, Description of photography packages and pricing, Sample contract with terms and conditions, Timeline for service delivery and turnaround times, Description of the ordering process and customer service support, Details on any additional services offered, Sample Photographs that depict individual school photos and Team photos, Two References.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Fremont County School District 24?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 13, 2025. Proposals should be submitted to: kwatson@fremont24.com or Kay Watson, 404 Wrangler Way, Shoshoni, WY 82649. For questions, contact Kay Watson at (307) 876-2583.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Fremont County School District 24?

Civic IQ tracks all active and historical solicitations from Fremont County School District 24. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 4 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Fremont County School District 24 for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Fremont County School District 24 in WY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kay Watson at (307) 876-2583. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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