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RFPCLOSED

Safe Routes to School Project

City of Mill, City of Mill City city, OR·City
Nov 18, 2024
Posted Date
Dec 05, 2024
Submission Deadline
Reported: Mill City, City of
Shannon Williams
971-405-6304
Mill City, Oregon

Summary

This is a request for proposals for the "Safe Routes to School Project". The scope of work includes erosion and sediment control, storm sewer pipe installation, manhole adjustments, and concrete curbs. A non-mandatory pre-bid meeting is scheduled for November 18, 2024. This project has a prevailing wage requirement.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Mill?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 5, 2024. For questions, contact Shannon Williams at 971-405-6304.

Where can I find more RFPs from City of Mill?

Civic IQ tracks all active and historical solicitations from City of Mill. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Mill for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Mill in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Shannon Williams at 971-405-6304. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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