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RFQ: PD-29 PLANNING SERVICES COMPREHENSIVE PLAN AND ORDINANCE UPDATE

Colleton County, Colleton County, SC·County
Apr 17, 2025
Submission Deadline
Kaye B Syfrett
843.782.0504
36 months duration
Colleton County, South Carolina
Submit at: Purchasing Department, Attn: Kaye B Syfrett, 113 Mable T. Willis Blvd., Walterboro, SC 29488

Summary

Colleton County, South Carolina, is seeking qualified, licensed firms to provide planning services for the five-year update to its 2030 Comprehensive Plan and to update the Land Development Regulations and Zoning Ordinance. This is a qualifications-based selection process.

Evaluation Criteria

Overall experience of the firm, Ability/qualification/experience of key personnel, Related experience on similar projects, Recent/current/projected workload

Required Deliverables

Comprehensive Plan document, updated Land Development Regulations, updated Zoning Ordinance

Required Attachments

Firm's Submittal Form, Certificate of non-collusion, Certification of Primary Participant Regarding Debarment, Suspension, And Other Responsibility Matters, Certification of Firm, Disclosure of Potential Conflict of Interest Certification, Drug-Free Workplace Certification, Equal Employment Opportunity Certification and Addendum Acknowledgement

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from Colleton County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 17, 2025. Proposals should be submitted to: Purchasing Department, Attn: Kaye B Syfrett, 113 Mable T. Willis Blvd., Walterboro, SC 29488. For questions, contact Kaye B Syfrett at 843.782.0504.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Colleton County?

Civic IQ tracks all active and historical solicitations from Colleton County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 36 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Colleton County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including Colleton County in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kaye B Syfrett at 843.782.0504. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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