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RFPCLOSED

REQUEST FOR PROPOSAL FOR PROJECT MANAGEMENT SERVICES

Lincoln County, Lincoln County, OR·County
Aug 14, 2025
Posted Date
Sep 12, 2025
Submission Deadline
Kristin Yuille
541-265-4108
Lincoln County, Oregon
Submit at: 225 West Olive St., Room 110, Newport, OR 97365

Summary

Lincoln County, Oregon is issuing this Request for Proposals (RFP) for professional services to assist with the planning and construction of a new Commons. The services will include project management, scheduling, budgeting, and coordination throughout the pre-construction, construction, and post-construction phases.

Evaluation Criteria

Specialized Experience, Resources Available, Past Record and References, Ownership Status and Employment Practices, Availability and Familiarity with Lincoln County, Techniques and Fee Schedule, Statement of Reasoning, Met ALL Proposal Requirements in RFQ

Required Attachments

Appendix A (Professional Services Contract), Appendix C (Proposer Representations and Certifications), Appendix D (Pricing Sheet)

Required Staffing Roles

Project Management, Site Planning, Assessment and Evaluation, Procurement Process/Documents and Management

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Lincoln County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 12, 2025. Proposals should be submitted to: 225 West Olive St., Room 110, Newport, OR 97365. For questions, contact Kristin Yuille at 541-265-4108.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Lincoln County?

Civic IQ tracks all active and historical solicitations from Lincoln County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Lincoln County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Lincoln County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kristin Yuille at 541-265-4108. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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