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RFPCLOSED

REQUEST FOR PROPOSALS

Providence School District, RI·School
Dec 11, 2025
Submission Deadline
Reported: Providence Public School District
Jason Menard
3 year term
36 months duration
Providence, RI
Submit at: Purchasing Department, Suite 206, ATTN: Thomas Morgan, 797 Westminster Street, Providence, RI 02903

Summary

Providence Public School District is soliciting proposals from qualified vendors to perform reconditioning of athletic equipment for various high schools throughout the district as needed. The contract term is three years, from December 2025 to June 30, 2028.

Required Deliverables

Bid Form 1 (Bidder's Information), Bid Form 2 (Pricing), Letters from Riddell and AHI certifying authorization to recondition football equipment, Copy of product completed Liability Insurance Policy (Minimum $12,000,000.00 coverage, per occurrence NOT claims made), Sample copy of firm's helmet TRAK system.

Required Attachments

Bid Form 1, Bid Form 2, Letters from Riddell and AHI, Liability Insurance Policy, Helmet TRAK system sample.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Providence School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 11, 2025. Proposals should be submitted to: Purchasing Department, Suite 206, ATTN: Thomas Morgan, 797 Westminster Street, Providence, RI 02903. For questions, contact Jason Menard.

Where can I find more RFPs from Providence School District?

Civic IQ tracks all active and historical solicitations from Providence School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Providence School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Providence School District in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jason Menard. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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