Civic IQ
RFPCLOSED

Infrastructure Modernization and Utility Savings Program

Hamilton Unified, Hamilton City, CA·School
May 20, 2021
Posted Date
Jun 03, 2021
Submission Deadline
Reported: HAMILTON UNIFIED SCHOOL DISTRICT
Dr. Jeremy Powell
(530) 826-3261 ext. 6011
District-wide site assessment
Submit at: PO Box 488, 620 Canal St, Hamilton City, CA 95951

Summary

Hamilton Unified School District is seeking proposals from qualified design-build firms for a comprehensive energy, gas, and water infrastructure modernization and utility savings program. The program aims to achieve long-term cost savings, upgrade inefficient equipment, and improve learning environments. The proposal includes site assessments, development of a scope of work, and implementation of improvements.

Evaluation Criteria

Background (10 points), Litigation Disclosure (25 points), Project Team & Management Structure (20 points), Project History & References (50 points), Project Approach (15 points), Funding Sources (25 points), Additional Benefits & Added Value (10 points), Savings (35 points), Contracts & Forms (30 points), Response (5 points). Total Maximum Point Valuation: 225.

Required Attachments

Cover Letter, Tab 1: Background, Financial Capacity & Management Structure, Tab 2: Litigation Disclosure, Tab 3: References, Tab 4: Project Approach, Tab 5: Funding Sources, Tab 6: Savings, Tab 7: Additional Benefits and Value Added Elements, Tab 8: Contracts, Pricing and Forms. Pricing Proposal and Acknowledgement Form.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Hamilton Unified?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 3, 2021. Proposals should be submitted to: PO Box 488, 620 Canal St, Hamilton City, CA 95951. For questions, contact Dr. Jeremy Powell at (530) 826-3261 ext. 6011.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Hamilton Unified?

Civic IQ tracks all active and historical solicitations from Hamilton Unified. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Hamilton Unified for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Hamilton Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Dr. Jeremy Powell at (530) 826-3261 ext. 6011. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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