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RFPCLOSED

REQUEST FOR PROPOSAL

Ypsilanti Housing Commission, Ypsilanti, MI·Local Housing Authority
May 09, 2025
Posted Date
Jun 05, 2025
Submission Deadline
Reported: YPSILANTI HOUSING COMMISSION
Zac Foster
Ypsilanti, MI
Submit at: zfosler@ypsilantihc.org

Summary

The Ypsilanti Housing Commission (YHC) is seeking proposals from qualified architects or engineers to design, manage, and oversee the renovation and construction of a state-of-the-art youth gaming, coding, and technological exploration space at the Hamilton Crossing property. The selected professional will be responsible for developing the scope of work for the general contractor, managing the procurement process, and overseeing construction.

Evaluation Criteria

Demonstrated Understanding of the RFP, Experience and Expertise of the Firm, Past Performance on Similar Projects, Approach to Project Execution, References and Client Satisfaction, Cost Proposal

Required Deliverables

Detailed final design plans and specifications, scope of work for general contractor, management of general contractor procurement, oversight of construction process, assessment of contractor payment requests, certification of work completion.

Required Attachments

Floorplan highlighting renovation areas

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Full Solicitation & Alerts Available

Access the full solicitation, attachments, and evaluation criteria — plus get alerted to similar RFPs before they're published.

Frequently Asked Questions

How do I respond to this RFP from Ypsilanti Housing Commission?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 5, 2025. Proposals should be submitted to: zfosler@ypsilantihc.org. For questions, contact Zac Foster.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Ypsilanti Housing Commission?

Civic IQ tracks all active and historical solicitations from Ypsilanti Housing Commission. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Ypsilanti Housing Commission for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Ypsilanti Housing Commission in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Zac Foster. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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