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City of Sonoma RFP 2026-001 Facility Condition Assessment & Maintenance Plan

City of Sonoma, City of Sonoma, CA·City
Jan 06, 2026
Posted Date
Feb 20, 2026
Submission Deadline
Ashley Cotter
City of Sonoma facilities
Submit at: acotter@sonomacity.org (email submission)

Summary

The City of Sonoma is seeking proposals from qualified consultants to perform a comprehensive facility condition assessment of key City-owned facilities and develop a ten-year maintenance/replacement plan.

Evaluation Criteria

Qualifications and experience of team members, experience in completing similar projects, understanding of services requested, demonstrated record of success, team member availability, approach to delivering services, ability to work effectively with City staff, pertinent new ideas, availability of subconsultants, overall quality of response, and compensation.

Required Deliverables

Meetings and presentations, Draft report, Final report, Hardcopy and electronic files of reports, Electronic files of facility condition assessments, inspection findings, photos, etc.

Required Attachments

Standard Professional Services Agreement (Attachment #1)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Sonoma?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 20, 2026. Proposals should be submitted to: acotter@sonomacity.org (email submission). For questions, contact Ashley Cotter.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Sonoma?

Civic IQ tracks all active and historical solicitations from City of Sonoma. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Sonoma for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Sonoma in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Ashley Cotter. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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