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Cloud-Based Enterprise Software Solutions

Clare County, Clare County, MI·County

8 days until submission deadline — April 13, 2026

Mar 30, 2026
Posted Date
Apr 13, 2026
Submission Deadline
Clare County, Michigan
Submit at: phelpsl@clareco.net

Summary

Clare County is seeking proposals for a comprehensive, fully cloud-based enterprise software solution to support Financial Management, Human Resources/Payroll, Community Development, and Property/Tax administration. Key requirements include 100% cloud-based, 99.9% uptime SLA, ransomware protection, data encryption, MFA, role-based security, and regular backups.

Evaluation Criteria

Functional fit, Security, Vendor experience, Implementation approach, Cost

Required Deliverables

Comprehensive, Fully cloud-based enterprise software solution supporting Financial Management, Human Resources/Payroll, Community Development, And Property/Tax administration; implementation, Configuration, Data migration, Integration, Testing, Go-live support; training, Documentation, Post-go-live support, And ongoing support services.

Required Attachments

Company overview, Solution description, Security approach, Implementation plan, References, Vendor-provided pricing, Bid Pricing Form, Signature Page

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Clare County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 13, 2026. Proposals should be submitted to: phelpsl@clareco.net.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Clare County?

Civic IQ tracks all active and historical solicitations from Clare County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

Is this solicitation still open for submissions?

Based on the posted deadline of April 13, 2026, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Clare County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Clare County in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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