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RFPCLOSED

Sewer System Management Plan Development and Implementation Services

Olympic Valley Public Service District, Olympic Valley, CA·Utility District
May 01, 2023
Posted Date
May 01, 2023
Submission Deadline

Summary

Olympic Valley Public Service District is seeking proposals for the development and implementation of a Sewer System Management Plan (SSMP). The SSMP aims to reduce and prevent sanitary sewer overflows (SSOs) and ensure the proper management, operation, and maintenance of the sanitary sewer system. The plan must address various elements including organization, legal authority, operation and maintenance, design and performance, overflow emergency response, FOG control, system evaluation, monitoring, program audits, and communication.

Required Deliverables

Sewer System Management Plan (SSMP)

Required Attachments

Attachment 1.1 SSMP Goals, Attachment 2.1 Resolutions for Legally Responsible Official, Attachment 2.2 District Organizational Chart, Attachment 2.3 SSO Reporting Chain of Communication, Attachment 2.4 SSO Reporting Requirement Flow Chart, Attachment 2.5 District Contacts for Emergency SSO, Attachment 3.1 Enabling Documentation, Attachment 3.2 Resolutions 97-32 and 2020-17, Attachment 3.3 Sanitary Sewer Service Code, Attachment 4.1 Sewer System Map, Attachment 4.2 Preventive Operation and Maintenance Program, Attachment 4.3 Preventive Maintenance Areas of High Priority, Attachment 4.4 Capital Improvement Plan and Capital Replacement Plan, Attachment 4.5 Training Program, Attachment 4.6 Vehicle and Equipment Inventory, Attachment 4.7 Sewer Parts Inventory, Attachment 5.1 Sewer Technical Specifications, Attachment 6.1 SSO Reporting Chain of Communication, Attachment 6.2 OVPSD SSO Emergency Contact List, Attachment 6.3 Methods for Estimating Spill Volume, Attachment 6.4 SSO Response – Field Checklist and Documentation, Attachment 6.5 Contact List for Outside Agencies for Backup, Attachment 6.6 SSO Reporting Requirement Flow Chart, Attachment 6.7 SSO Water Quality Monitoring Plan, Attachment 6.8 Mapping and GIS Edits Field Form, Attachment 6.9 Map of Key Manholes/Surcharge Potential, Appendix A: WDR Order No. 2006-0003-DWQ, Appendix B: Revised Monitoring and Reporting Program WQ 2013-0058-EXEC

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Olympic Valley Public Service District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 1, 2023.

Where can I find more RFPs from Olympic Valley Public Service District?

Civic IQ tracks all active and historical solicitations from Olympic Valley Public Service District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Olympic Valley Public Service District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Olympic Valley Public Service District in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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