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RFPCLOSED

SHADE SAILS AND SHADE STRUCTURE INSTALLATION REQUEST FOR PROPOSAL

City of Rio Vista, City of Rio Vista, CA·City
Feb 05, 2026
Submission Deadline
Krystine Ball
Rio Vista, California
Submit at: kball@ci.rio-vista.ca.us (email) or 1 Main Street, Rio Vista, CA 94571 (mail)

Summary

The City of Rio Vista is seeking proposals from qualified and experienced contractors for the design, engineering, fabrication, and installation of nine shade sails and one shade structure at multiple park locations. The project aims to enhance public recreational spaces by providing durable, aesthetically pleasing, and code-compliant shade structures.

Evaluation Criteria

Meets Minimum Qualifications, Proposal Clarity, Cost Proposal, Methodology, Qualifications and Staff, Reference Check, Interview

Required Deliverables

Nine (9) tensioned shade sails and one (1) prefabricated steel shade structure, including engineering, permitting, fabrication, materials, and installation.

Required Attachments

Proposal Form

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Rio Vista?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 5, 2026. Proposals should be submitted to: kball@ci.rio-vista.ca.us (email) or 1 Main Street, Rio Vista, CA 94571 (mail). For questions, contact Krystine Ball.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Rio Vista?

Civic IQ tracks all active and historical solicitations from City of Rio Vista. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Rio Vista for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Rio Vista in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Krystine Ball. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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