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INVITATION TO BID

DeKalb County School District, AL·School
May 30, 2025
Posted Date
Jun 23, 2025
Submission Deadline
Reported: DEKALB COUNTY CHILD NUTRITION PROGRAM
Eryn Thrash
256-638-6921 Ext. 104
1 year term
12 months duration
DeKalb County Schools
Submit at: 306 Main Street W, Rainsville, AL 35986

Summary

DeKalb County Schools is seeking sealed bids for bread service for its Child Nutrition Program. The bids are due by June 23, 2025, and will be opened at that time. The contract period is for one year with options to renew.

Evaluation Criteria

Quality, conformity with specifications, terms of delivery, terms of payment, transportation, dates of delivery, past service, and experience.

Required Deliverables

Bread Service

Required Attachments

E-Verify Memorandum of Understanding or explanation of exemption and signature, Completed and signed “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions" form, Required Federal Provisions for Procurement in CNP Programs, Itemized list proposal form, Buy American – Non-Compliant Product List (if applicable), Owner disclosure certificate, Non-collusive bidding certification

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this ITB from DeKalb County School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 23, 2025. Proposals should be submitted to: 306 Main Street W, Rainsville, AL 35986. For questions, contact Eryn Thrash at 256-638-6921 Ext. 104.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from DeKalb County School District?

Civic IQ tracks all active and historical solicitations from DeKalb County School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this ITB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from DeKalb County School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this ITB?

Most government agencies, including DeKalb County School District in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the ITB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Eryn Thrash at 256-638-6921 Ext. 104. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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