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RFPCLOSED

Cloud-Hosted Video Surveillance And Access Control System Upgrade

Gering Public Schools, NE·School
Feb 11, 2026
Posted Date
Feb 20, 2026
Submission Deadline
Richard Evans
(308) 436-3125
Submit at: revans@geringschools.net

Summary

Gering Public Schools is seeking proposals for a turnkey Avigilon Alta cloud-hosted solution for video surveillance and access control systems, including software, hardware, installation, migration, training, and ongoing support.

Evaluation Criteria

Capability of Bidder to propose and provide a Cloud-Hosted Access Control System solution, Financial stability of the Bidder, Bidder's depiction of average response times for service and support requests, Bidder's ability to demonstrate timeline and implementation strategy, Ease of operations, management, and support of the Cloud-Hosted Access Control System solution, Capability of Bidder to provide administrator, operator and/or end user training, Cost effectiveness of the Bidder's Cloud-Hosted Access Control System Solution

Required Deliverables

System design and documentation, Device layouts, Door schedules, Device documentation

Required Attachments

Exhibit A - Notice of Intention, Exhibit B - Insurance Requirements

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Gering Public Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 20, 2026. Proposals should be submitted to: revans@geringschools.net. For questions, contact Richard Evans at (308) 436-3125.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Gering Public Schools?

Civic IQ tracks all active and historical solicitations from Gering Public Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Gering Public Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Gering Public Schools in NE, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Richard Evans at (308) 436-3125. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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