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RFPCLOSED

Criteria for Submission of Proposals for Professional Contracts Under the Fair and Open Process

Borough of Matawan, Matawan Borough, NJ·City
Jan 07, 2025
Submission Deadline
Karen Wynne
(732) 566-3898 ext. 602
Matawan, New Jersey
Submit at: Municipal Clerk of the Borough of Matawan, 201 Broad Street, Matawan, NJ 07747

Summary

The Borough of Matawan is soliciting proposals for professional contracts for the calendar year 2025. Interested firms must submit proposals detailing their name, address, rate schedule, areas of practice, attorney experience, experience with public entities, ability to provide timely services, and insurance certificates. The selection will be based on qualifications, experience, references, and timely service provision.

Evaluation Criteria

Qualifications of the firm and individual(s), Experience of the firm and individual(s), References for the firm and individual(s), Firm's ability to perform tasks in a timely fashion (including staffing and familiarity with the municipality).

Required Deliverables

Proposal (hard copy and electronic), Rate Schedule, Certificate of Insurance, Statement of Ownership, Stockholder Disclosure Certification, Affirmative Action Compliance Notice, Equal Employment Opportunity Language, Americans with Disabilities Act of 1990 Language, Disclosure of Investment Activities in Iran Form, Certification of Non-Involvement in Prohibited Activities in Russia or Belarus, Certification of Non-Debarment for Federal Government Contracts, Non-Collusion Affidavit, Public Disclosure Statement (preferred).

Required Attachments

NJ Business Registration Certificate, Certificate of Professional Liability Insurance, Statement of Ownership, Stockholder Disclosure Certification, Affirmative Action Compliance Notice, Equal Employment Opportunity Language, Americans with Disabilities Act of 1990 Language, Disclosure of Investment Activities in Iran Form, Certification of Non-Involvement in Prohibited Activities in Russia or Belarus, Certification of Non-Debarment for Federal Government Contracts, Non-Collusion Affidavit.

Required Staffing Roles

Personnel (Secretarial, Clerical and the like)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Borough of Matawan?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 7, 2025. Proposals should be submitted to: Municipal Clerk of the Borough of Matawan, 201 Broad Street, Matawan, NJ 07747. For questions, contact Karen Wynne at (732) 566-3898 ext. 602.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Borough of Matawan?

Civic IQ tracks all active and historical solicitations from Borough of Matawan. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Borough of Matawan for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Borough of Matawan in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Karen Wynne at (732) 566-3898 ext. 602. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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