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NOTICE OF REQUEST FOR PROPOSALS (RFP) FOR COMMUNITY THEATER NEEDS ASSESSMENT

City of Hermosa Beach, City of Hermosa Beach, CA·City
Jun 06, 2019
Posted Date
Jul 22, 2019
Submission Deadline
Lisa Nichols
Hermosa Beach, CA
Submit at: City of Hermosa Beach, Attn: Lisa Nichols, Recreation Coordinator, 710 Pier Avenue, Hermosa Beach CA 90254

Summary

The City of Hermosa Beach is seeking proposals from qualified individuals or firms to conduct a needs assessment of the Community Theater facility. The assessment will evaluate the current structural and functional condition, amenities, equipment, and limitations, as well as market trends and user needs. The final report will include conceptual plans and cost estimates for renovation options.

Evaluation Criteria

Approach and Methods (35%), Relevant Experience & Expertise (40%), Timeframe and Costs (15%), Administration (10%)

Required Deliverables

Needs assessment report, conceptual plans for renovations, cost estimates.

Required Attachments

Certification of Proposal, Non-Collusion Affidavit, Compliance with Insurance Requirements, Acknowledgement of Professional Services Agreement

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Hermosa Beach?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 22, 2019. Proposals should be submitted to: City of Hermosa Beach, Attn: Lisa Nichols, Recreation Coordinator, 710 Pier Avenue, Hermosa Beach CA 90254. For questions, contact Lisa Nichols.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Hermosa Beach?

Civic IQ tracks all active and historical solicitations from City of Hermosa Beach. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Hermosa Beach for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Hermosa Beach in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Lisa Nichols. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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