The Village of Deerfield Public Works Committee is being asked on May 11, 2026 to define the scope of new AV equipment and related improvements for the newly built Village Hall, funded by an $18,000 budget amendment. , Mersive Solstice) for the board and committee rooms, a Teams-capable camera, and a lobby-mounted TV with a micro‑PC for presentations and elections. The Administrator wants the committee to select which improvements to price so he can obtain three comparable quotes per Village policy, with the understanding anything exceeding the $18,000 cap will be deferred past 2026.This creates a near-term pre-RFP opportunity for AV integrators, IT vendors, and low-voltage contractors to shape specifications and pricing packages. A practical next step is to help staff refine a bundled solution for microphones, acoustic controls, wireless presentation, conferencing, and lobby signage that fits within the budget and aligns with existing infrastructure, so that the Administrator can bring back clear vendor quotes and recommendations to the committee and Village Board.

Village policy requires three comparable prices for selected improvements; any items exceeding the $18,000 amendment will wait until after 2026.