The City of Colwood’s Committee of the Whole is directing staff to prepare a fully revised Council Procedure Bylaw focused on modernization, simplification, agenda timelines, consent agendas, debate limits, public participation (including written submissions), Notice of Motion timing, and removal of workshops. Staff reports dated May 25 and June 16, 2026 outline multiple decision points and a schedule targeting distribution of a draft bylaw and Council consideration in July 2026 following statutory notice. This is a governance and process redesign effort rather than a defined technology purchase, but it creates a clear need for expertise in meeting management, legislative process design, records management, and potentially digital agenda and public participation tools. Vendors offering council/committee meeting software, procedural bylaw consulting, or change management and public engagement support can position themselves to help refine processes, implement tools that support new rules, or advise on transparency and AI-era records practices once Council finalizes directions.

Public submissions, including from the Royal Bay Homeowners Association, highlight concerns about pu...