The Board authorized participation with the RIC ONE Risk Operations Center (ROC), empowering ROC and its attorneys to negotiate Ed Law 2‑d compliant Data Privacy Agreements with vendors and third‑party contractors for the 2026-2027 fiscal year. The resolution emphasizes vendor management, data security, and student/educator PII protection in line with NYSED guidance and the SDPC/TEC frameworks. This move formalizes a centralized process for vetting software and technology vendors’ privacy commitments, which will affect how new EdTech, SIS, HR, and other cloud tools are approved. IT, EdTech, and SaaS providers should be prepared to align with ROC‑managed DPA templates, meet Ed Law 2‑d requirements, and support the district with clear documentation on security posture and data handling to streamline approvals.
All future software/data‑handling contracts will be funneled through ROC‑negotiated DPAs, impacting ...
Why this matters for vendors
Early signals like this typically surface 6–18 months before a formal RFP is posted. Vendors who engage during the planning window help shape requirements, build relationships with decision-makers, and position ahead of the competition before the solicitation goes public.
Where this sits in the buying cycle
Now
Capital plan & early discussion
Next 1–2 Q
Scoping & vendor outreach window
6–18 mo
RFP / solicitation posted
Later
Award & contract
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