The audit found medium‑risk weaknesses in controls over external sales revenues from Davidson‑Gundy Alumni Center rentals, commencement fees, and Alumni Relations activities totaling about 277,711 dollars in FY25. Issues include lack of written procedures for Alumni external sales, missing or inaccurate rate studies under UTDBP3114, inconsistent DGAC rate benchmarking and approvals, segregation‑of‑duties gaps around check deposits, and mis‑coded royalty revenue and one mispriced transaction. Management plans to develop and formalize procedures, complete compliant rate studies, establish a consistent pricing process, implement internal reviews and staff training, perform summer benchmarking to comparable facilities, submit revised rates for approval, adjust booking software, create a check‑tracking form, and set up new cost centers, all by December 2026.This is an open planning effort that may require financial consulting, pricing/rate study expertise, business process design, and configuration work in booking and financial systems. Vendors can advise on revenue management, cash handling controls, booking platform optimization, and rate‑study methodologies tailored to university external sales units.

Booking software is already in use for DGAC; revenues include rentals, commencement fees, alumni shop sales, memberships, and event tickets; passive royalty revenues from a primary vendor were mis‑coded.