Contract AwardElectionsDetected Jun 30, 2026

Jefferson County plans to execute an agreement with Clear Ballot Group for a localized ballot on-demand pilot program for the Board of Elections, for the period March 1, 2026 through July 1, 2026. The pilot uses Clear Ballot’s technology to print customized ballots in real time at early voting and poll sites, intended to modernize ballot supply logistics, streamline operations, and test long-term cost efficiencies. The resolution notes that Clear Ballot will provide the software, equipment configuration, and support services at no cost to the County under this pilot, and the County’s election officials have reviewed and recommended the program.While the primary vendor is already selected under an existing 2024–2028 agreement, the pilot signals Jefferson County’s broader interest in election modernization and real-time printing infrastructure. Vendors in adjacent areas (polling place IT, printers, logistics, cybersecurity, or election support services) may find follow-on opportunities if the County moves from pilot to full deployment or seeks integration, support, or peripheral equipment upgrades.

Pilot operates under the broader Clear Ballot agreement authorized by Resolution 46 of 2024 for voting machines and support services through 2028.

Jefferson CountyClear Ballot ballot-on-demand pilot for Jefferson County elections

Why this matters for vendors

Pre-RFP signals like this typically surface 6–18 months before a formal RFP is posted. Vendors who engage during the planning window help shape requirements, build relationships with decision-makers, and position ahead of the competition before the solicitation goes public.

Elections

Where this sits in the buying cycle

Now

Capital plan & early discussion

Next 1–2 Q

Scoping & vendor outreach window

6–18 mo

RFP / solicitation posted

Later

Award & contract

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Frequently Asked Questions

About this pre-RFP signal

What is a pre-RFP signal?

A pre-RFP signal is an early indicator that a government agency is planning a purchase — a project discussed in a board meeting, a budget line item, a new hire, or a grant award — captured before a formal RFP or bid is published. Acting on signals gives SLED and B2G vendors months of lead time to build relationships and shape requirements.

When will Jefferson County issue an RFP for this project?

Pre-RFP signals typically surface 6–18 months before a formal solicitation is published. Civic IQ tracks Jefferson County's meeting records, agendas, and budgets continuously and updates this signal as the project moves through the buying cycle toward an RFP.

How can vendors engage with Jefferson County before the RFP is published?

Vendors who reach out during the planning window can help shape requirements and build relationships with the decision-makers running the project. A free Civic IQ account unlocks this signal's source document, forecasted RFP timing, and verified Jefferson County decision-maker contacts.

Where can I find more elections government opportunities in New York?

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How vendors win Elections contracts with Jefferson County

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