During the April 27, 2026 work session, Madison County Commissioners discussed county vehicle acquisition policies, with Commissioner Todd suggesting a review of procurement policies and a fresh look at leasing options, even though past leasing companies felt the fleet was too small. Sheriff Duncan Hedges outlined the Sheriff’s Office replacement practices—considering vehicles for replacement after 100,000 miles, typically retiring them between 120,000 and 150,000 miles and preferring trade‑ins—while County Attorney Colton Lauer recommended improved inventory and maintenance tracking to better determine reassignment and surplus decisions. While no specific vehicle purchase or lease was authorized, the discussion highlights a strategic re‑examination of fleet management, inventory control, and disposal methods. Vendors offering fleet leasing, telematics, maintenance management, and surplus auction services can use this as a conversation starter to propose right‑sized leasing programs, lifecycle cost analysis, and tools to track utilization and maintenance for better replacement decisions.

Sheriff’s Office currently begins considering replacement at 100,000 miles and retires vehicles betw...