Consent item I2 asks the Council to adopt a resolution calling and giving notice of a General Municipal Election for three City Council seats and to authorize the city manager to execute an agreement with the San Mateo County Chief Elections Officer and Assessor-County Clerk-Recorder for election services. The City will consolidate its election with the statewide general election, outsourcing much of the administration to the County. The core election administration services will be handled through the County, so major procurement decisions for voting equipment or core systems are not made by the City.However, this still implies potential needs for voter information outreach, translation services, and digital communication that may be procured separately by the City as it prepares for the November 3 election.

The City will consider a resolution to relocate the District 7 polling place for the rest of the 2026-2027 election term. Changing polling locations often requires updated signage, voter communication, and possibly equipment or layout changes at the new site. Election services and facility vendors can watch for needs related to accessibility improvements, temporary infrastructure, and logistics at the new location.

Specific new polling location and any facility modifications are not detailed in this agenda.

Registration and Elections requested approval of a statewide contract with KNOWiNK, LLC for mailing and voter communication services, including precinct card mailings, communication notices, and printing and mailing absentee ballots. The amount is $297,700 and the service runs through December 31, 2026. The county has already selected the vendor, so the sales value is in fulfillment, service quality, and any later expansion around election communications.

The board considered an intergovernmental agreement with the Grand County Clerk for the November 2026 election. This is a defined election administration arrangement, not a general policy item. The remaining seller relevance is limited to election support, coordination, or related services around the November 3, 2026 election.