Contract AwardInformation TechnologyDetected May 26, 2026

At its May 26, 2026 meeting, the UME Preparatory Academy board approved a not-to-exceed amount of 250,000 for replacing and adding Chromebooks, primarily to refresh the aging elementary fleet (devices from 2016 and 2020) and meet online STAAR assessment requirements. Three vendor quotes were originally obtained, and while the lowest quote expired, the board authorized administration to move forward with the lowest remaining cost option for HP Chromebooks, choosing to purchase devices outright rather than lease based on fiscal analysis. This decision signals a significant near-term hardware procurement focused on assessment-capable student devices and projected enrollment growth, with older units retained for parts and support.For vendors, this establishes a roughly 3–5 year refresh cycle and highlights ongoing needs around device management, testing platform compatibility, insurance/repair workflows, and potential services such as deployment, imaging, asset tracking, and accessories that can complement the new Chromebook fleet.

Two remaining vendors, both offering HP Chromebooks, are under consideration; board directed staff to select the lowest cost option within the 250,000 cap.

Ume Preparatory AcademyDistrictwide elementary Chromebook fleet replacement for STAAR testing

Why this matters for vendors

Pre-RFP signals like this typically surface 6–18 months before a formal RFP is posted. Vendors who engage during the planning window help shape requirements, build relationships with decision-makers, and position ahead of the competition before the solicitation goes public.

Information Technology

Where this sits in the buying cycle

Now

Capital plan & early discussion

Next 1–2 Q

Scoping & vendor outreach window

6–18 mo

RFP / solicitation posted

Later

Award & contract

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Durham Public Schools

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Frequently Asked Questions

About this pre-RFP signal

What is a pre-RFP signal?

A pre-RFP signal is an early indicator that a government agency is planning a purchase — a project discussed in a board meeting, a budget line item, a new hire, or a grant award — captured before a formal RFP or bid is published. Acting on signals gives SLED and B2G vendors months of lead time to build relationships and shape requirements.

When will Ume Preparatory Academy issue an RFP for this project?

Pre-RFP signals typically surface 6–18 months before a formal solicitation is published. Civic IQ tracks Ume Preparatory Academy's meeting records, agendas, and budgets continuously and updates this signal as the project moves through the buying cycle toward an RFP.

How can vendors engage with Ume Preparatory Academy before the RFP is published?

Vendors who reach out during the planning window can help shape requirements and build relationships with the decision-makers running the project. A free Civic IQ account unlocks this signal's source document, forecasted RFP timing, and verified Ume Preparatory Academy decision-maker contacts.

Where can I find more information technology government opportunities in Texas?

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How vendors win Information Technology contracts with Ume Preparatory Academy

Civic IQ turns public meeting agendas, budgets, and capital plans from Texas agencies into pre-RFP buying signals — so your team engages Information Technology buyers months before the solicitation goes public.

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