LICENSEAPPROVED

Neola, Inc. License Agreement 2026-06-25

Board Approves Neola Policy Development and Update License

PACKAGE 1: $36,500.00 (either lump sum within 30 days of invoice or two installments of $18,250.00 each); PACKAGE 2: $22,000.00 (either lump sum within 30 days of invoice or two installments of $11,000.00 each); Annual service fee for digital publishing: $795; Annual Update Service cost: $3,540; Associate consultation rate: $100 per hour; various travel, processing, printing, and extraordinary update fees as scheduledQuaker Digital AcademyNEOLA INCJune 25, 2026

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Description

The Board of Education enters into a license agreement with Neola, Inc. for development and digital publishing of board bylaws, policies, and administrative guidelines, along with an ongoing legal update service. The agreement includes development packages priced at $22,000 or $36,500, plus annual digital publishing and update service fees and associated consulting and travel charges, with a perpetual license to adopted materials and ongoing annual renewals for services.

Contract Details

Contract Amount

Vendor

NEOLA INC

Agency

Quaker Digital Academy, OH

Contract Type

LICENSE

Document Date

June 25, 2026

Contract Term

Perpetual license to Licensed Materials; drafting milestones within 2 years of Template Access Date for bylaws and policies and 1 year thereafter for administrative guidelines; Update Service and digital publishing fees billed on annual/bi-annual and ongoing basis; Agreement void if not executed within 90 days of presentation

Renewal Info

Update Service and digital publishing are structured as ongoing annual subscriptions, with the annual digital publishing fee currently $795 and the annual Update Service cost $3,540, each increasing 3% annually unless a larger increase is noticed 30 days in advance. The Board intends to annually renew the Update Service to keep materials current; access to updates and the digital publishing platform ends at annual renewal if payments are not current or the agreement is terminated.