TECHNOLOGYPENDING

Village of Sister Bay Finance Committee Agenda Packet 2026-06-08

Village Considers Three-Year Budget Software Contract with ClearGov

$24,219 per year (annual subscription), $12,797 one-time implementation (setup) feeSister Bay villageCLEARGOV INCJune 8, 2026

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Description

The Village of Sister Bay is reviewing a proposal from ClearGov, Inc. for a budgeting and reporting technology platform. The agreement includes a $24,219 annual subscription for a comprehensive budgeting suite, plus a waived $12,797 implementation fee, with an initial three-year term and annual auto-renewals. The service aims to replace manual spreadsheet workflows and enhance budget transparency and planning.

Contract Details

Contract Amount

$24,219 per year (annual subscription), $12,797 one-time implementation (setup) fee

Vendor

CLEARGOV INC

Agency

Sister Bay village, WI

Contract Type

TECHNOLOGY

Document Date

June 8, 2026

Contract Term

Initial: Jan 1, 2027 – Dec 31, 2029. Pro-rata subscription July 1, 2026 – Dec 31, 2026. Auto-renews annually thereafter at 5% annual increase unless canceled with 60-day notice.

Renewal Date

2029-12-31

Renewal Info

Contract automatically renews annually at a 5% increase after Dec 31, 2029 unless notice is given 60 days prior to renewal. Termination possible if funds are not appropriated during renewal periods. Annual subscription fees may increase with added modules.