PROFESSIONAL_SERVICESRENEWED

city_of_calexico_city_council_agenda_staff_report.pdf

Calexico Renews TRISTAR General Liability Claims Contract

$33,843.24 (9/1/2024–8/31/2025); $35,197.00 (9/1/2025–8/31/2026) plus $2,750.00 annual banking transaction fee and various optional service feesCity of CalexicoTRISTAR CLAIMS MANAGEMENT SERVICES INCNovember 19, 2025

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Description

The City of Calexico is renewing its service agreement with TRISTAR Claims Management Services, Inc. for administration of general liability claims through August 31, 2026, with a 3.5% increase in administration fees and updated schedules for services and data security. The agreement sets annual claims administration fees of $33,843.24 for 2024–2025 and $35,197.00 for 2025–2026 plus an annual banking transaction fee and various optional service charges.

Contract Details

Contract Amount

$33,843.24 (9/1/2024–8/31/2025); $35,197.00 (9/1/2025–8/31/2026) plus $2,750.00 annual banking transaction fee and various optional service fees

Vendor

TRISTAR CLAIMS MANAGEMENT SERVICES INC

Agency

City of Calexico, CA

Contract Type

PROFESSIONAL_SERVICES

Document Date

November 19, 2025

Contract Term

September 1, 2025 – August 31, 2026 (agreement extended through August 31, 2026; life-of-contract service obligation on claims)

Renewal Date

2026-08-31

Renewal Info

Amendment No. 2, effective September 1, 2024, extends the original September 1, 2022 Claims Service Agreement (as previously amended effective 9/1/2023) through August 31, 2026 and replaces Schedules A, C, and D. Section 9.2.2 is revised to state that upon termination for convenience or non-renewal, TRISTAR will discontinue handling claims as of the termination date unless the parties agree on compensation and funding to continue services. Beginning September 1, 2026, TRISTAR may increase basic fees once per 12-month period based on CPI-U (San Diego Urban) or a minimum 3.5% annual increase.

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