Town of Bedford AgendaPacket Meeting Agenda 2026-06-02
Town Approves Pitney Bowes Mailing System Contract
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Description
The Town of Bedford approved a purchase and maintenance agreement with Pitney Bowes for a Relay 4500 inserter/sealer mailing system at a purchase price of $14,401.44. The agreement includes installation, training, and annual maintenance at $1,591.20. The procurement is made under a New York State OGS contract and is expected to modernize town-wide mail operations over an 8-year lifespan.
Contract Details
Contract Amount
$14,401.44 (equipment purchase), $1,591.20/year (annual maintenance)
Vendor
PITNEY BOWES
Agency
The Farms Water District, NY
Contract Type
EQUIPMENT
Document Date
June 2, 2026
Contract Term
Equipment: One-time purchase; Maintenance: 12 months initial, renewable annually; Estimated useful life 8 years
Renewal Date
2027-06-02
Renewal Info
Annual maintenance agreement is initially for 12 months with expected annual renewals for typical equipment life (8 years) at stated rate, subject to future board approval.
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