TECHNOLOGYPENDING

City of Eaton Rapids AgendaPacket Work Session Agenda 2026-06-22

City eyes $86K BS&A Cloud upgrade contract

$86,855 (Upgrade Modules Annual Fee $37,355; Upgrade Implementation Services $49,500)Town of Eaton RapidsBS&A SOFTWARE LLCJune 22, 2026

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Description

Eaton Rapids is considering an agreement with BS&A Software LLC to migrate its existing BS&A .NET applications to the BS&A Cloud platform, at a total proposed cost of $86,855 including implementation and a $37,355 annual subscription. The one-year initial subscription, renewing automatically, will begin after module activation with all expenses budgeted in FY 2026-2027.

Contract Details

Contract Amount

$86,855 (Upgrade Modules Annual Fee $37,355; Upgrade Implementation Services $49,500)

Vendor

BS&A SOFTWARE LLC

Agency

Town of Eaton Rapids, MI

Contract Type

TECHNOLOGY

Document Date

June 22, 2026

Contract Term

Initial subscription period of one (1) year beginning on the earlier of module activation, one year after Effective Date (new modules), or six months after Effective Date (upgraded modules), with automatic renewals for successive terms unless terminated; invoicing and implementation after July 1, 2026

Renewal Info

Initial one-year SaaS subscription with automatic renewal for successive terms unless either party provides at least 30 days’ written non-renewal; BS&A may raise fees annually by at least the greater of 5% or CPI-U increase.